REPUBLIC OF IRAQ
MINISTARY OF OIL
SOUTH GAS COMPANY
HEAD QUARTER: KHOR ZUBAIR – BASRAH
FAX: 00964 642340
PO BOX: ASHAR POST 2201
E : MAIL "mailto:email@example.com"
WEB SITE "http://www.sgciraq.com"
Note//: The site survey is very necessary before submitting the offer. So, you are to do it.
TERMS AND CONDITIONS OF TENDERS
We are South Gas Company [SGC], One of IRAQI MINISTRY Companies, Pleased to get your participation in our declared tenders according to below instruction:
A- General Conditions:
1- The Company [Supplier] should submit to SGC the establishment documents, profile and also certificate of registration stamped and approved by the registration office as well as Iraqi Embassy [for the foreign companies ],and the registration of Iraqi chamber of commerce [for Iraqi companies your 2013
2-The Bidders who would like to participate, must achieve the site survey before submitting their offer otherwise they will be neglected.
3- The Bidders should submit the following documents at the R & M department in SGC.
3-A- Two copies of Technicaloffer enveloped.
3-B- The official documents showing the Technical staff and any contract executed inside IRAQ.
3-c- The financial report for the last year.
Any documents of above submitted the closing date will be rejected.
4-The qualified Bidders will be invited to submit their priced offers. Andshould submit the bid bonds ( endorsed chequeor bank guarantee to be used by state IRAQI bank or private dependent bank inside IRAQ , 1% of total amount of commercial offer, it should be attached to commercial offer and in form of endorsed cheque, bank guarantee or cash paper. Such bid bond should be issued through or by IRAQI Governmental bank or Iraqi dependent bank.Anypriced offers without bid bondswill be neglected.
5- All participations should be submitted at SGC Site / Department of media and relationship.
6- In case of re-declaring the same tender, the previous participants can re-validate their offer, or submit new offer, without buying it again.
7- In case you would like to submit your offers for declared tender you must buy it at first.
8- SGC is entitled to increase or decrease the quantity of required material.
9- The company [Suppler] which who the tinder, should pay for the fees of last declaration of tender only.
10- All companies [Supplier] should submit an exemption letter from the IRAQI tax commission.
11- All Goods and materials should be subjected to the inspection of Bureau of verity and SGC. All Suppler should submit such inspection certificate to SGC.
12- Capital of the company should be two billion ID.
B- Contract Conditions:
1-The delivery terms should be CIP / CIF Basrah – South Gas Company Stores . Yet, the manufacturer companies, which participation in tenders, can offer CIF UM QASER PORT.
2- Payment terms will be:
a-100% after reception of materials at SGC Site, for the companies deal with SGC for the first.
b- 80% , 70% against presentation of shipping documents to bank and 20% , 30% after reception and acceptance of material at SGC Site. For the companies which have contracted with SGC before.
c- 90% against presentation of shipping documents to bank and 10% after reception and acceptance of material at SGC Site. For the well known manufacturer companies only.
3- Submit performance bond equal to 5% of total amount of contract, it should be in from of endorsed cheque, bank guarantee or cash paper IRAQI Governmental bank or Iraqi dependent bank. And will be retreated after the end of guarantee period fixed in contract. And it can be seized in case supplier fails to achieve all or parts of his obligation.
4- STAMP FEES:
Which is equal to [0.002] of the total amount of the contract /P.O currency.
5- INCOME TAX:
This contract / P / O will be exempted from income taxes unless one or more of the following
condition are applied:
a- the supplier has an official representation as a registered company branch inside Iraq.
b- the supplier has an office of management or work or supervision inside Iraq.
c- the supplier has an agent residing in Iraq and authorized to negotiate and sign contracts.
d- the amount of PO is paid wholly or partially inside Iraq in cash or against Iraqi goods or products.
e- the PO includes complementary works such as installation, maintenance & operation.
Penalty of delay for each single day of delay of delivering the materials according to the following equalization ( total value of the contract ÷ delivery period ) × 10% ,however it should not exceed 10% of the total amount of PO. Otherwise the supplier will be notified. If shows no adherence to his obligation, p/b will be seized.
7- MANAGEMENT CHARGES:
If the second party [ supplier ] fails to comply with his/her contraction obligations, the first part has the right charge the contract up to 20% penalty, in case the party achieve this/these obligations].
It is preferred that transportation to be effected through the state Iraqi transportation lines (sea, truck, and airways lines). If not Available on ships not more than 15 years of age.
9- The supplier shall take full responsibility for the care of materials throughout the duration of the contract up to the delivery of materials at first party site. The supplier bears any shortages, damages or un-identical items.
It is preferred that insurance to be effected through the state national insurance company in Iraq or the state Iraqi insurance company.
11- The contract to be written in ARABIC AND ENGLISH Version, and the Iraqi Law is governs the contract.
12- The suppler should submit complete detailed address of the company and the bank.
13- Cents & pence should not mentioned in the offer.
IF YOU HAVE ANY QUESTION, PLEASE DO NOT HISTATE TO CONTACT US ON www.sgciraq.com , E:mail:firstname.lastname@example.org
SOUTH GAS COMPANY